Mid Level
Finance and Audit Officer
Aura Innovation Centre

Salary: £27,285 to £32,548 per annum Fixed Term | 3 Years

Closing Date: Thursday, 17 May 2018

For more information, click here.

The Finance and Audit Officer will ensure efficient and effective financial administration of project and procurement procedures, ensuring prompt processing of claims, production of timely reports and accurate management of financial data to comply with funder requirements. The post holder will also be responsible for monitoring and reporting project outputs, collating project claims and for audit administration and advice.

 

 Details Specific to the Post

1          Background and Context

 

The University of Hull is securing its position as a leader in low carbon innovation and offshore wind through the collaborative development of Aura: a multidisciplinary, multi-stakeholder initiative bringing together UK expertise in engineering, and physical, environmental and social sciences to establish a global centre of industrial and academic excellence in renewable energy. Aura will include dedicated new facilities in the Humber – The Aura Innovation Centre (AIC) - at the geographical heart of an active, diverse and growing low carbon supply chain and located at the Humber Bridgehead Business Park.

 

The University of Hull is establishing an operational delivery Team (the AIC Team) to manage and deliver a 3-year initiative which will target SMEs in the offshore wind and low carbon to improve their productivity and enhance their competitiveness through product and process innovation. This activity will take place across the Humber Local Enterprise Partnership (Humber LEP) area.

 

The AIC Team is part-funded through the European Regional Development Fund (ERDF) under the European Structural and Investment Funds (ESIF) programme for England 2014- 2020. Initially, the team will operate from the University of Hull. In due course it will relocate to the Aura Innovation Centre, which is expected to be fully operational before the end of 2019 and is also ERDF funded.

 

The post holder will work to ensure the efficient and effective financial administration of the project including responsibility for audit administration. The AIC Team comprises the Programme Manager, two Innovation Managers, a Finance and Audit Officer (this post) and a part-time (0.5 FTE) Marketing & Communications Manager. The Finance and Audit Officer will report to the Programme Manager.

 

2              Specific Duties and Responsibilities of the post

 

The Finance and Audit Officer will be responsible for the financial administration of the Aura Innovation Centre project. Key responsibilities will include:

 

  • Development and implementation of effective financial systems within the AIC Team to ensure effective delivery of project outputs and targets;
  • Management of the finances for the project, including budgeting, financial processes, reporting and audits (working in conjunction with the University’s finance and audit staff and in liaison with the Department for Communities and Local Government as the Managing Authority);
  • Accurate and methodical financial record keeping and data management (paper based and electronic) to ensure compliance with funder requirements and audit scrutiny;
  • Responsible for the projects’ record keeping and data management to ensure compliance with funder requirements and audit scrutiny, including data on project outputs and results;
  • Provision of detailed and timely financial information to ensure efficient and prompt decision making;
  • Responsible for the projects’ record keeping and data management to ensure compliance with funder requirements and audit scrutiny, including data on project outputs and results;
  • Responsible for the efficient handling of financial claims within the project, ensuring accuracy checks are made, costs are evidenced and appropriate records are maintained.

 

3              Generic responsibilities

 

  • At this level role holders will provide high level administrative support in relation to finance to colleagues and external organisations.
  • The role holder will have practical working knowledge of the systems, processes and procedures across an area of work and may have detailed knowledge of specialist systems and/or a broad understanding of a wide range of activities.
  • This knowledge is gained by extensive practical experience and/or through formal instruction.
  • The work requires the use of initiative and judgement on how to address and resolve problems with minimal guidance and instruction from senior colleagues.
  • The role holder will plan and prioritise own work and may be required to supervise the work of others and monitor progress within agreed objectives ensuring the effective use of resources.
  • The role holder will be expected to contribute to longer term developments within the team, such as implementing improvements to working methods, policies and procedures

Main work activities will be:

 

Communication

  • Answering routine financial enquiries from colleagues.
  • Compile procedural manuals and other project documentation.

 

Teamwork

  • As an experienced member of the team the post holder will be expected to supervise the work of less experienced members of the team and to provide advice and guidance where necessary.
  • Attendance at meetings to provide updates on current issues and recommendations for the forward planning of the project and improvements to existing processes.

 

Liaison and Networking

  • Work with the AIC Programme Manager in ensuring compliance with all financial transactions in line with key financial and procurement policies, guidelines and frameworks.
  • Responsible for ensuring that all colleagues are made aware of any changes to financial procedures and practices and will be expected to provide advice and/or clarification when issues arise.
  • Liaise with external suppliers and clients to ensure that invoicing queries are resolved in a timely manner.

 

Service Delivery

  • Develop and administer effective financial processes
  • Responsible for routine financial processes that may include purchase order processing, cash and credit card receipt entry and sales invoice processing using designated systems and processes.

 

Analysis/Reporting

  • Inputting financial data into computer systems and software
  • Performs budget tracking.
  • Production and presentation of finance reports for AIC Project Manager and Aura Leadership.
  • Checking and processing of staff expense claims.
  • Ensure compliance with financial year end instructions
  • Check the accuracy of commitments and accruals and resolve discrepancies
  • Maintain detailed financial spreadsheets recording project income and expenditure
  • Assist with financial health checks and audits
  • Oversee and advise on the coding of financial transactions

 Additionally, the post holder will be required to:

 

  • Fulfil the employees’ duties described in the University’s health and safety policies and co-operate with the health and safety arrangements in place within the department. May be required to undertake specific health and safety roles on request e.g. Display screen equipment assessor, departmental safety officer, fire warden
  • Show a commitment to diversity, equal opportunities and anti-discriminatory practices This includes undertaking mandatory equality and diversity training
  • Comply with relevant regulations, policies and procedures.

4              Competencies

 

Knowledge and Experience

  • Can demonstrate evidence of substantial experience in an office environment covering a broad range of administrative tasks in relation to finance. Experience of working with ERDF or other complex public funding would be an advantage.
  • Can demonstrate the ability to use a broad range of financial systems, products from the Microsoft Office suite and have the ability to learn new systems and software.
  • Has a qualification at HND or equivalent level in a relevant area and/or experience. Would be advantageous if working towards a CCAB or ACCA qualification.
  • Has an active approach to continuing professional development/undertaking training as appropriate for personal and professional development.

 

Communication (Oral and Written)

  • Can demonstrate the ability to provide information in a suitable format so that the others’ needs are met and adjusts the level of content to help others understand.

 

Teamwork and Motivation

  • Can demonstrate the ability to delegate work to others and help to build co-operation to deliver team results.

 

Liaison and Networking

  • Can demonstrate the ability to make contact with others to ensure that information is exchanged and circulated appropriately to the right person at the right time.

 

Service Delivery

  • Has knowledge and understanding of services available to users of the programme and ensures that the experience of each customer is positive and satisfactory.
  • Experience of working with ERDF or other complex public funding would be an advantage.

 

Planning and Organisation

  • Can demonstrate the ability to ensure that the work is carried out effectively and that resources are available to meet demand. Identifies the need for further action and resources by monitoring progress.

 

Initiative and Problem Solving

  • Can demonstrate the ability to use initiative to recognise problems and offer solutions.

 

Analysis/Reporting

  • Can demonstrate the ability to select appropriate methods for data gathering and analysis. Gathers data thoroughly and accurately and subjects it to rigorous analysis. Obtains additional data if required.

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