Mid Level
Programme Manager
Aura Innovation Centre

Salary: £41,212 to £47,722 per annum

Closing Date: Thursday, 17 May 2018

For more information, click here.

The Programme Manager will have overall responsibility for the AIC facilities and activities, acting as the lead client contact during construction. The AIC Programme Manager will lead the team, manage and promote the AIC and its programmes, manage finance and administration and for ensure compliance with funder requirements. The post holder will work to ensure the efficient and effective delivery of contracted outputs and targets, working closely with a wide range of internal and external stakeholders.

 

Details Specific to the Post

1          Background and Context

 

The University of Hull is securing its position as a leader in low carbon innovation and offshore wind through the collaborative development of Aura: a multidisciplinary, multi-stakeholder initiative bringing together UK expertise in engineering, and physical, environmental and social sciences to establish a global centre of industrial and academic excellence in renewable energy. Aura will include dedicated new facilities in the Humber – The Aura Innovation Centre (AIC) - at the geographical heart of an active, diverse and growing low carbon supply chain and located at the Humber Bridgehead Business Park.

The University of Hull is establishing an operational delivery Team (the AIC Team) to manage and deliver a 3-year ESIF-funded initiative which will target SMEs in the offshore wind and low carbon sectors to improve their productivity and enhance their competitiveness through product and process innovation. This activity will take place across the Humber Local Enterprise Partnership (Humber LEP) area.

The AIC Team is part-funded through the European Regional Development Fund (ERDF) under the European Structural and Investment Funds (ESIF) programme for England 2014-2020. Initially, the team will operate from the University of Hull. In due course it will relocate to the Aura Innovation Centre, which is expected to be fully operational before the end of 2019 and is also ERDF funded.

The post holder will work to ensure the efficient and effective delivery of the AIC and ESIF Project outputs and targets. Responsibilities will include the management of a dedicated team of staff including two Innovation Managers, one Finance and Audit Officer and one part time (0.5 FTE) Marketing & Communications Manager.

 

The AIC Programme Manager will work closely with a wide range of external stakeholders, including the Humber LEP, local authorities, Catapult Centres and representative business organisations, to actively promote the Centre, stimulating demand for the innovation facilities and support accessible through the Centre. There will also be close co-operative working with other organisations providing innovation support in the region to ensure alignment and integration of activity.

The AIC Programme Manager will report to the Aura Lead for Industry Engagement. The AIC Team will operate independently but will co-ordinate with the academic faculties within the University, who will be delivering innovation support to SMEs.

 

2              Specific Duties and Responsibilities of the post

 

The AIC Programme Manager will lead the AIC Team and will be responsible for relationship management with stakeholders, including SMEs, delivery agents, strategic partners, other relevant agencies and support projects.

The post-holder will manage the project in its entirety (i.e. both the physical building and associated innovation support), coordinating activities and ensuring the provision of an effective business-facing service, meeting ERDF contract requirements.

Responsibilities will include:

  • Development and implementation of effective working practices within the AIC Team to ensure effective delivery of project outputs and targets;
  • Acting as the principal point of client contact with the design and construction teams for the AIC during the construction period, to provide advice, information and decisions about operational requirements.
  • Oversight and management of the AIC facilities including maintenance, health and safety and security;
  • Achieve operational integration of the major innovation support facilities within the AIC (as well as with those located on the main University campus) ensuring that these are fit for purpose, properly maintained and that appropriate record keeping systems are in place (e.g. usage logs);
  • Establishing effective working relationships with stakeholders, strategic partners, delivery agents and SMEs within the set geographical area, and implementing procedures to manage and mitigate any conflicts of interest;
  • Be a member of the project’s Steering Group and ensure a timely and accurate information flow to its members;
  • Establishing effective working relationships within the University to ensure appropriate support for the AIC Team;
  • Management of the finances for the project, including budgeting, financial processes, reporting, grant claims and audits (working in conjunction with the University’s finance and audit staff and in liaison with the Ministry for Housing Communities and Local Government as the Managing Authority);
  • Develop, organise and promote appropriate marketing activities and events in line with ERDF publicity guidance;
  • Proactively engage beneficiaries, with partners, and manage eligibility checking processes;
  • Oversight of the diagnostic processes undertaken with SMEs by the Innovation Managers and resulting SME action plans;
  • Management and delivery of key account relationships with SMEs to ensure quality services are being provided in conjunction with the Innovation Managers;
  • Development of a database of innovation support providers locally, regionally and nationally;
  • Ensuring correct information and accurate financial claims being made to funders;
  • Oversight of record keeping and data management to ensure compliance with funder requirements, data protection and audit scrutiny.

 

3              Generic responsibilities

 

Role holders will:

  • Be experienced professionals who are expected to exercise a significant degree of specialist and independent responsibility
  • Have gained a professional and/or academic qualification and have extensive specialist experience including developing and managing systems and processes to ensure compliance with ERDF requirements under funding agreements and national ERDF guidance
  • Have responsibility for managing the AIC Team, monitoring progress and taking appropriate action to ensure the goals and objectives are met.

 

Main work activities will include:

Communication

  • Provide specialist advice and guidance to staff, stakeholders and clients
  • Explain new and existing policies in relation to operational activities
  • Create and deliver presentations to clearly communicate information
  • Attend meetings to report on specialist issues
  • Writes formal documentation
  • Writes procedural documentation

 

Teamwork

  • Provide strategic and operational leadership
  • Supervise the AIC team: define objectives, set deadlines, allocate work and monitor outcomes

 

Liaison and Networking

  • Proactively develop and maintain internal and external contacts to benefit the programme
  • Participate widely in networks, internally and externally

  

Service Delivery

  • Assist in the preparation, presentation and implementation of the strategic plans and operating statements and ensure compliance with reporting requirements
  • Assist with the effective management of the quality of the service
  • Develop and manage systems and processes that contribute to improving service delivery

 

Planning and Organisation

  • Co-ordinate processes in conjunction with senior colleagues
  • Plan and monitor the work of others
  • Organise and represent the programme at events

 

Analysis/Reporting

  • Analyse qualitative and quantitative data producing reports identifying key issues that inform management interventions.
  • Formulate recommendations and provide advice on the implications of the data

 

Additionally the post holder will be required to:

  • Fulfil the employees’ duties described in the University’s health and safety policies and co-operate with the health and safety arrangements in place within the department. May be required to undertake specific health and safety roles on request e.g. Display screen equipment assessor, departmental safety officer, fire warden
  • Fulfil the managers’ responsibilities as described in the University’s health and safety policies. These duties include responsibility for ensuring that suitable and sufficient risk assessments are in place for activities within your area of control and for ensuring appropriate health and safety training is in place.
  • Support staff to demonstrate their commitment to equality, diversity and anti-discriminatory behaviour. This role includes making time available for staff to undertake mandatory equality and diversity training
  • Raise awareness amongst staff and support staff to fulfil their responsibilities to comply with appropriate regulations, policies and procedures

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